Purpose

 This policy ensures that the development and implementation of any proposal to outsource operating units or functions currently performed by Fox Forge, and its staff, is carried out in a rigorous, transparent, consultative manner that ensures the Fox Forge's best interests are served.

 1. In the service of its mission and goals, Fox Forge continuously explores and, where appropriate, implements organizational changes that improve efficiency and effectiveness. Fox Forge will consider the outsourcing of operating units or functions currently performed by staff where such outsourcing could improve efficiency and effectiveness, and allow Fox Forge and its staff to dedicate itself to its core mission of developing , research, service and the administrative support of that mission.

 2. Fox Forge will approach outsourcing with care and due diligence. Proposals to outsource will include a rigorous cost benefit analysis that takes into account both economic factors and potential impacts on affected staff and constituencies. Fox Forge will approve proposals to outsource only where the proposal is supported by a clear and achievable business case.

 3. A decision to outsource has implications for the entire Shop (Fox Forge and its staff), including relations with the staff associations and external constituencies. For this reason, final decisions relating to outsourcing will be made by the Administration (Admins).

 4. When considering a proposal for outsourcing Admins will ensure that:

 A. Effective, appropriate consultation occurs with affected constituencies and in particular with the staff associations whose members may be affected.

 B. Serious consideration is given to alternatives to outsourcing, including those put forward by staff associations and other affected constituencies.

 C. Full consideration is given to opportunities for alternative employment of affected staff.

 D. Proposals are developed and implemented in accordance with all Board of Directives and General Designers Faculties Corporate Policies and applicable collective agreements.

 E. Complete information on the business case for outsourcing, including detail of the advantages and disadvantages of all options considered, is provided to staff associations and other affected constituencies.

 F. Any consideration to outsource is supported by a clear and rigorous business case from which a business plan can be developed that details all aspects of implementation which is reflected through a request for proposals process that the business case is achievable.

 G. A rigorous evaluation process is implemented to determine the success of the outsourcing should the proposal be approved.

 5. This policy applies to any consideration to outsource operating units or functions currently performed by Fox Forge staff on an ongoing basis. It does not apply to the use of contracts for service that may be entered into from time to time to supplement or support continuing Fox Forge activities.